Job Title: Deputy Head of Safeguarding UK - Maternity Cover

Reports to: Head Safeguarding

Direct Reports: Safeguarding Manager

Remote based

Closing date: 3/6/26

Kooth is a fast-growing, mission-driven organization transforming access to digital mental health support across the UK and the US. Listed on the London Stock Exchange (LSE:KOO), our mission is to create welcoming, accessible spaces for personalized mental health care that helps young people thrive.

Working alongside the NHS, Kooth is now the UK’s largest digital mental health platform for young people aged 10–25, built on over one million hours of professional support delivered to youth across the country.

In the US, we bring this mission to life through Soluna — California’s first statewide digital behavioral health platform for 13–25-year-olds — providing nearly immediate access to coaching, care navigation, peer support, and self-guided tools that help young people build resilience and access support when they need it most.

At Kooth, we’re more than a digital service. We’re purpose-driven, people-centered, and grounded in our values: Alongside You, Flexible, Compassionate, Committed, and Safe. If you’re looking for meaningful work with measurable impact, you’ll find it here.

Learn more at Kooth and Soluna.

Role Objective

To support the Head of Safeguarding in ensuring the effective implementation of safeguarding and user safety frameworks,  and, lead the safeguarding team’s operations function.

Split of the role

Safeguarding - 40%

Stakeholder Management - 20%

Management & Leadership - 20%

Clinical Governance - 10%

Training - 10%

Main responsibilities:

• Support the Head of Safeguarding in leading on strategy to ensure that the organisation meets its responsibilities to safeguard CYP and adults and is continuously developing excellence in safeguarding within digital mental health
• Deputise for the Head of Safeguarding for the organisation across all areas of safeguarding responsibility, enabling an open culture where safeguarding is everyone’s responsibility
• Act as the lead professional for specific safeguarding areas (eg. PREVENT, Domestic Abuse) as delegated by the Head of Safeguarding
• Manage the integration of Kooth’s services with relevant local multi-agency safeguarding structures and  provide oversight of the safeguarding team’s policies, processes, advice and guidance for multi-agency working
• Support, and in some cases lead, the on-going development of safeguarding policies and procedures, ensuring they are evidence based, effective and meet the appropriate legislation/statutory guidance and support the implementation and communication of these within the organisation.
• Liaise across the organisation in organising and ensuring all commissioned areas have their contractual and statutory safeguarding reporting and auditing completed to a high quality, within deadlines.
• Support in ensuring that any relevant local area Safeguarding CYP/Adult partnership policies, regional and national guidelines and recommendations are disseminated and embedded into practice.
• Ensure organisational compliance in safeguarding required by legal, regulatory and national policy standards and demonstrate this through effective auditing, data collection and report writing.
• Attend relevant Safeguarding board meetings with local commissioning groups as appropriate and act as a reference point for partner agencies involved in Safeguarding to ensure advice and liaison is co-ordinated and effective.
• Manage the Clinical Team’s On Call service ensuring it remains consistently operational to a high standard
• Line manage the Safeguarding Manager and provide operational leadership to the Safeguarding Team, continuously developing excellence in safeguarding advice, guidance and liaison.
• Proactive engage in regular safeguarding supervision and appraisal to enhance self-development and career pathway and to ensure that practice is effective and compliant with the most up to date guidance.
• Co-produce and quality assure safeguarding related training, in conjunction with the Clinical Training Team in providing specialist training across the organisation within relevant areas of specialism.
• Lead the operational response for the company’s User Safety Incident Response Framework, ensuring all incidents are sufficiently investigated and generate learning, in line with the NHS PSIRF
• Ensure all learning from user safety incidents and safeguarding quality assurance processes is sufficiently leading to the necessary safety improvements as approved by the Head of Safeguarding and executive and board level safeguarding representatives.

This is not an exhaustive list and postholder may be required to complete additional duties with scope of capability as per the clinical team needs.

Experience / Qualifications

Essential:

• Registered safeguarding professional (eg. Social Worker, Health professional, Teacher or Police Officer)
• Minimum of 6 years post qualification experience.
• Demonstrable leadership experience in safeguarding practice
• Trained to a minimum of level 4 safeguarding children and adults in line with NHS Intercollegiate Document
• Experience of working with mental health service users

Desired:

• Experience in the digital health sector

Are you looking for a fulfilling career with attractive perks and a supportive work environment? Look no further! We’re excited to offer an incredible opportunity with a range of benefits that cater to your professional growth, well-being, and work-life balance.

1. Competitive Salary:

Dependant on experience up to £55,000

2. Generous Annual Leave

Enjoy 28 days of annual leave, in addition to public holidays, providing you ample time to recharge and spend quality moments with your loved ones.

3. Professional Development

Benefit from our yearly professional training programmes, tailored to your career aspirations and designed to enhance your skills and knowledge.

4. Financial Security

Secure your financial future with our pension contributions and annual company share option awards, giving you a stake in the success of the company.

5. Health and Well-being

Prioritize your health and well-being with our comprehensive AXA plan and access to an Employee Assistance Programme (EAP). The EAP offers 24⁄7 telephone mental health support and access to GP consultations, ensuring your mental and physical health are taken care of.

6. Life Assurance:

Gain peace of mind knowing that you’re covered with life assurance, providing up to four times your annual salary to your loved ones in the unfortunate event of your passing.

7. Flexible Working

Embrace the flexibility of remote working, allowing you to create a work-life balance that suits your needs and maximizes your productivity.

8. Lifestyle Benefits

Participate in the Cycle to Work Scheme, promoting a healthy and eco-friendly lifestyle, and take advantage of our Incapacity Income Protection to safeguard your financial stability in case of unforeseen circumstances.

If you’re seeking a stimulating career where your well-being, growth, and contributions are valued, we invite you to apply and become a part of our dynamic and supportive team. Join us as we strive for success together!

At Kooth, we are committed to fostering an inclusive and diverse workplace that values and embraces the unique contributions of every individual. We believe in equal opportunities for all, regardless of race, colour, religion, gender, gender identity or expression or sexual orientation.

Our dedication to creating a fair and unbiased environment is reflected in all aspects of our recruitment, hiring, and employment practices. We strive to provide a work environment that is free from discrimination, where every employee is treated with respect and dignity.

Request for Reasonable Adjustments:

We are dedicated to providing reasonable adjustments to applicants and employees with disabilities or individuals who require accommodations to participate in the application process, interviews, or job-related tasks. If you require any reasonable adjustments to ensure your equal participation in our recruitment process, please inform our Human Resources team.

Your openness will allow us to work together to provide appropriate accommodations and ensure a fair and accessible application and employment experience for everyone.

Kooth plc is committed to our responsibilities for safeguarding and promoting the welfare of children, young people and vulnerable adults . We are committed to recruiting candidates who share this commitment to safeguarding, and therefore we apply robust recruitment and selection procedures to ensure that the people selected are right for the job, and that all candidates are appropriately screened prior to appointment. This will include a DBS check.

About Tailscale

Tailscale is building the new Internet by delivering software that makes it easy to securely interconnect people and their devices, no matter where they are. From hobbyists to multinational corporations, teams of every size use Tailscale each day to protect their networks, share access to internal tools, and more. We’re building a future for the Internet that’s easy, sensible, and safe, like it used to be. Founded in 2019 and fully distributed, we’re backed by Accel, CRV, Insight, Heavybit, and Uncork Capital.

Job Description

The Business Operations & Strategy team is Tailscale’s embedded operator for the most significant cross-functional problems that don’t have a natural owner, or that are critical to the long-term success of Tailscale – we diagnose, we implement, and we hand off durable solutions so the company doesn’t have to solve the same problem twice.

We’re looking for someone both highly competent and highly curious – the kind of person who isn’t satisfied with “good enough,” and who won’t leave a known problem unfixed. We’re a small, high-leverage team working at the intersection of commercial strategy, operational infrastructure, and company-wide execution.

The scope of this role reflects that mandate: things like commercial strategy, international expansion, improving business systems, pricing architecture — work that’s critical enough that someone has to own getting it across the finish line. If you thrive on ambiguity, care deeply about getting things done, and want to see a direct line between your work and the company’s trajectory, please apply. This position reports to the Senior Manager of Business Operations & Strategy.

Key Responsibilities

While projects can vary as the company evolves, below are a few examples of projects the Business Operations & Strategy team is working on or has worked on in the past:

• Reshaping our pricing and packaging strategy
• Expanding the company to APAC through Singapore
• Scoping and sizing new commercial opportunities
• Driving cross-company AI adoption initiatives
• Performing deep-dive data analysis to identify opportunities and mitigate challenges
• Partnering with RevOps to mature our GTM infrastructure
• Reducing rework and duplication in our business systems

What We Are Looking For

• 4+ years of experience in business or strategy operations, strategy consulting, investment banking, venture capital, or a similarly analytical and execution-oriented role at a high-growth tech company
• Demonstrated ability to own complex, cross-functional projects from diagnosis through to completion (not just analysis and recommendations)
• Strong quantitative skills; comfortable doing your own data analysis without needing a dedicated analyst
• Familiarity with SaaS business models, GTM systems, and how a B2B company generates and retains revenue
• Clear, concise written communication — much of the cross-functional work happens async and in writing
• High tolerance for ambiguity, paired with the judgment to know when to move and when to ask
• Intellectual curiosity and a low tolerance for leaving known problems unaddressed

Nice to Have

• Actual first-hand experience using Tailscale — it only takes a few minutes to set up and will greatly strengthen your application!
• Experience at a PLG company and/or first-hand experience with popular PLG projects — we sell to developers, and understanding how they discover and adopt tools matters
• Experience at a Series C or similarly-sized tech company (200-500 employees)
• Experience with Salesforce, Snowflake, Looker, Hex, or similar GTM and analytics tooling
• Comfort with AI-assisted workflows and an instinct for where automation creates real leverage versus noise
• Experience at a company that has gone through a pricing transition, international expansion, or similar structural growth milestone

As a company, we strive to maintain fair and equitable compensation practices within our team across all roles and all levels. Tailscale’s compensation package includes base salary, equity, and comprehensive benefits. The salary range displayed on each job posting represents the target range for a new hire’s base salary. Individual offers may vary based on experience and skill set.

US Pay Range

$124,000—$180,000 USD

Frequently cited statistics show that people who identify with historically marginalized groups are likely to apply to jobs only if they meet 100% of the qualifications. We encourage you to help us break that statistic!

What We Offer

• An inclusive, flexible environment where you can be your authentic self. We recognize the impact of diverse voices and backgrounds on the growth of our people, product, and company. And that flexibility in how and when you work empowers our team to integrate work and life.
• A competitive total compensation package. This includes a base salary, an equity incentive plan and variable commission (for quota-based roles).
• Comprehensive group benefits with no waiting period. Take advantage of coverage for health, vision, dental, and more for you and your family!
• Remote first company—most of our teams work fully remotely. Enjoy a change of scenery wherever you can get wifi, participate in virtual and in-person social events, and leverage our corporate co-working program to visit WeWork (or other similar spaces near you). Some roles require in-office collaboration depending on team needs, which will be clearly noted in the job description.
• Connect with other Tailscalars IRL. Attend our annual company retreat, participate in team off-sites, and collaborate in person with teammates across Canada, the United States, and the United Kingdom. We support intentional in-person connection through team travel and distributed collaboration.
• Support for your personal and professional development. Grow your career thoughtfully with $1500 USD annually for professional development, or take advantage of mentorship, coaching, and internal promotion opportunities.
• Paid time off and a healthy work-life integration. Our flexible, paid time off program supports you for any situation life throws your way, whether moving homes or travelling the world!
• A build-your-own home office setup. You choose your own company-owned laptop (Mac or PC), receive a monthly home internet reimbursement, and $1000 USD to customize your workstation to make it your own.
• Generous parental leave program from your first day. We care about your life outside of work and encourage new parents to take advantage of parental leave top-ups for up to 26 weeks.

Tailscale is committed to providing an accessible and inclusive hiring process. If you require an accommodation at any stage of the recruitment process or related to any aspect of this role, please contact your recruiter.

Our hiring process uses AI-assisted tools to help screen and assess candidates. All hiring decisions are made by people.

Please be aware that legitimate emails from Tailscale’s talent team will only originate from @tailscale.com, @greenhouse.io, and @interviews.modernloop.io email addresses. For more information about protecting yourself from impersonators and scams, please visit https://tailscale.com/scam-awareness.

About Tailscale

Tailscale is building the new Internet by delivering software that makes it easy to securely interconnect people and their devices, no matter where they are. From hobbyists to multinational corporations, teams of every size use Tailscale each day to protect their networks, share access to internal tools, and more. We’re building a future for the Internet that’s easy, sensible, and safe, like it used to be. Founded in 2019 and fully distributed, we’re backed by Accel, CRV, Insight, Heavybit, and Uncork Capital.

Job Description

The Business Operations & Strategy team is Tailscale’s embedded operator for the most significant cross-functional problems that don’t have a natural owner, or that are critical to the long-term success of Tailscale – we diagnose, we implement, and we hand off durable solutions so the company doesn’t have to solve the same problem twice.

We’re looking for someone both highly competent and highly curious – the kind of person who isn’t satisfied with “good enough,” and who won’t leave a known problem unfixed. We’re a small, high-leverage team working at the intersection of commercial strategy, operational infrastructure, and company-wide execution.

The scope of this role reflects that mandate: things like commercial strategy, international expansion, improving business systems, pricing architecture — work that’s critical enough that someone has to own getting it across the finish line. If you thrive on ambiguity, care deeply about getting things done, and want to see a direct line between your work and the company’s trajectory, please apply. This position reports to the Senior Manager of Business Operations & Strategy.

Key Responsibilities

While projects can vary as the company evolves, below are a few examples of projects the Business Operations & Strategy team is working on or has worked on in the past:

• Reshaping our pricing and packaging strategy
• Expanding the company to APAC through Singapore
• Scoping and sizing new commercial opportunities
• Driving cross-company AI adoption initiatives
• Performing deep-dive data analysis to identify opportunities and mitigate challenges
• Partnering with RevOps to mature our GTM infrastructure
• Reducing rework and duplication in our business systems

What We Are Looking For

• 4+ years of experience in business or strategy operations, strategy consulting, investment banking, venture capital, or a similarly analytical and execution-oriented role at a high-growth tech company
• Demonstrated ability to own complex, cross-functional projects from diagnosis through to completion (not just analysis and recommendations)
• Strong quantitative skills; comfortable doing your own data analysis without needing a dedicated analyst
• Familiarity with SaaS business models, GTM systems, and how a B2B company generates and retains revenue
• Clear, concise written communication — much of the cross-functional work happens async and in writing
• High tolerance for ambiguity, paired with the judgment to know when to move and when to ask
• Intellectual curiosity and a low tolerance for leaving known problems unaddressed

Nice to Have

• Actual first-hand experience using Tailscale — it only takes a few minutes to set up and will greatly strengthen your application!
• Experience at a PLG company and/or first-hand experience with popular PLG projects — we sell to developers, and understanding how they discover and adopt tools matters
• Experience at a Series C or similarly-sized tech company (200-500 employees)
• Experience with Salesforce, Snowflake, Looker, Hex, or similar GTM and analytics tooling
• Comfort with AI-assisted workflows and an instinct for where automation creates real leverage versus noise
• Experience at a company that has gone through a pricing transition, international expansion, or similar structural growth milestone

As a company, we strive to maintain fair and equitable compensation practices within our team across all roles and all levels. Tailscale’s compensation package includes base salary, equity, and comprehensive benefits. The salary range displayed on each job posting represents the target range for a new hire’s base salary. Individual offers may vary based on experience and skill set.

CAN Pay Range

$166,160—$241,200 CAD

Frequently cited statistics show that people who identify with historically marginalized groups are likely to apply to jobs only if they meet 100% of the qualifications. We encourage you to help us break that statistic!

What We Offer

• An inclusive, flexible environment where you can be your authentic self. We recognize the impact of diverse voices and backgrounds on the growth of our people, product, and company. And that flexibility in how and when you work empowers our team to integrate work and life.
• A competitive total compensation package. This includes a base salary, an equity incentive plan and variable commission (for quota-based roles).
• Comprehensive group benefits with no waiting period. Take advantage of coverage for health, vision, dental, and more for you and your family!
• Remote first company—most of our teams work fully remotely. Enjoy a change of scenery wherever you can get wifi, participate in virtual and in-person social events, and leverage our corporate co-working program to visit WeWork (or other similar spaces near you). Some roles require in-office collaboration depending on team needs, which will be clearly noted in the job description.
• Connect with other Tailscalars IRL. Attend our annual company retreat, participate in team off-sites, and collaborate in person with teammates across Canada, the United States, and the United Kingdom. We support intentional in-person connection through team travel and distributed collaboration.
• Support for your personal and professional development. Grow your career thoughtfully with $1500 USD annually for professional development, or take advantage of mentorship, coaching, and internal promotion opportunities.
• Paid time off and a healthy work-life integration. Our flexible, paid time off program supports you for any situation life throws your way, whether moving homes or travelling the world!
• A build-your-own home office setup. You choose your own company-owned laptop (Mac or PC), receive a monthly home internet reimbursement, and $1000 USD to customize your workstation to make it your own.
• Generous parental leave program from your first day. We care about your life outside of work and encourage new parents to take advantage of parental leave top-ups for up to 26 weeks.

Tailscale is committed to providing an accessible and inclusive hiring process. If you require an accommodation at any stage of the recruitment process or related to any aspect of this role, please contact your recruiter.

Our hiring process uses AI-assisted tools to help screen and assess candidates. All hiring decisions are made by people.

Please be aware that legitimate emails from Tailscale’s talent team will only originate from @tailscale.com, @greenhouse.io, and @interviews.modernloop.io email addresses. For more information about protecting yourself from impersonators and scams, please visit https://tailscale.com/scam-awareness.

Who We Are

Babylist is the leading platform for expecting and new families. More than 10 million people shop with Babylist every year, making it the go-to destination for seamless purchasing, guidance, and expert recommendations. As a modern, AI-forward tech company, Babylist has expanded from a universal registry into a full ecosystem — the Babylist Shop, Babylist Health, Babylist Money, NYC and LA showrooms, branded content, and more — generating $750M in revenue in 2025. Building the generational brand in baby, Babylist is reshaping the $235B kids and baby market and helping parents feel confident, connected, and cared for at every step.

Our Ways of Working

Babylist is remote-first with team members across the U.S. and Canada who move fast, think smart, and use AI as part of how they work every day — not as an experiment, as an expectation. We come together twice a year to build the relationships behind the work, and we hire people who are genuinely excited about what’s possible and prove it through how they show up.

What the Role Is

Babylist is looking for a Senior IT Engineer to help strengthen the systems that keep our employees secure, productive, and able to move quickly. This role sits at the intersection of identity, access, endpoint management, and employee experience — with a heavier focus on building and evolving our IAM infrastructure as the company scales.

You’ll own and improve the systems that manage authentication, provisioning, access lifecycle, and endpoint compliance across a primarily macOS, cloud-first environment. That includes deep hands-on work in Okta, partnering across the business, and building the operational foundation that keeps access secure without creating unnecessary friction for employees. You’ll also support endpoint management initiatives across tools like Jamf, Intune to help ensure devices stay healthy, compliant, and easy to manage at scale.

This is a highly collaborative, hands-on role for someone who likes solving operational problems, tightening systems, and building infrastructure that quietly makes the entire company work better. If you prefer highly static environments with rigid playbooks already built, this role will feel uncomfortable — a big part of the job is improving systems while operating them.

Who You Are

• 7+ years in IT engineering or systems administration, with a track record of owning identity, access, and endpoint infrastructure in cloud-first environments — and a demonstrated ability to keep secure systems from becoming friction for the people who use them
• Deep experience designing and managing identity lifecycle workflows — provisioning, deprovisioning, access groups, MFA, API integrations, and entitlement management are familiar territory
• Hands-on Okta expertise across the full ecosystem, including Workflows, Device Trust, API Access Management, and SSO integrations across SaaS platforms
• Experience working with HRIS as a source of truth for identity — using employee data to drive provisioning, deprovisioning, and access lifecycle automation across the organization
• Experience administering Google Workspace at scale — managing users, groups, policies, and integrations across a distributed workforce
• Solid networking fundamentals with hands-on Cisco Meraki experience — you understand how DNS, DHCP, VLANs, firewalls, and VPNs fit together and can troubleshoot connectivity issues without needing someone else to translate
• Proven ability to troubleshoot complex issues independently and serve as a technical resource for the people around you — you stay calm in messy systems and work problems through to resolution
• Genuinely excited about what AI can do within IT — and already getting your hands on it. You’re looking for ways to automate repetitive ops tasks, streamline access workflows, and bring smarter solutions to identity and device management. At Babylist, every team uses AI daily and we’re looking for people who push it forward, not just follow it.

Nice to Have

• Okta Certified Administrator and/or advanced Jamf certifications

How You Will Make An Impact

• Own and evolve identity infrastructure — authentication policies, lifecycle management, and access governance across the company
• Manage provisioning, entitlement reviews, service accounts, and role-based permissions across business-critical systems
• Maintain and improve device management across a primarily macOS fleet, ensuring devices stay compliant, healthy, and easy to support at scale
• Strengthen MFA, device trust, and endpoint security controls while keeping employee workflows usable
• Partner with Security, IT, and business systems teams to integrate identity and endpoint tooling across SaaS applications and cloud platforms — including network infrastructure and Cisco Meraki administration across office and remote environments
• Support audits, access reviews, and system assessments to ensure alignment with security standards and operational policies
• Build scalable documentation, runbooks, and operational practices that make systems easier to support as the company grows
• Serve as a technical escalation point for the broader IT team — jumping in on complex issues, driving root-cause improvements, and actively investing in the growth and development of the people around you. And yes, that includes jumping into the helpdesk queue when the team needs it.

About Compensation

We use a market-based approach to compensation. The starting salary range for this role is:

US: $142,000-$177,000

CAD: 146,000-182,000

Your starting salary will be based on your location, experience, and qualifications, with increases over time tied to performance, role growth, and internal pay equity.

Why You Will Love Working At Babylist

Our Culture

• We work with focus and intention, then step away to recharge
• We believe in exceptional management and invest in tools and opportunities to connect with colleagues
• We build products that positively impact millions of people’s lives
• AI is intentionally embedded in how we work, create, and scale—supporting innovation and impact

Growth & Development

• Competitive pay and meaningful opportunities for career advancement
• We believe technology and data can solve hard problems
• We’re committed to career progression and performance-based advancement

Compensation & Benefits

• Competitive salary with equity and bonus opportunities
• Company-paid medical, dental, and vision insurance
• Retirement savings plan with company matching and flexible spending accounts
• Generous paid parental leave and PTO
• Remote work stipend to set up your office
• Perks for physical, mental, and emotional health, parenting, childcare, and financial planning

Important Notices

Recorded Interviews. Babylist uses an interview recording tool to record and transcribe interviews for evaluation purposes in accordance with applicable privacy laws. By participating in an interview, you consent to this recording and transcription.

Interview Integrity. AI is part of how we work at Babylist — we expect you to use it too. Your application and interviews should still reflect you and your own thinking. We’ll tell you when AI is encouraged. Misrepresentation at any stage may result in removal from consideration for this and future roles.

Connections at Babylist. If you have a family member or close personal relationship with a current Babylist employee, please let your recruiter know. This helps us keep our process fair and transparent for everyone.

Protect Yourself from Scams. All official outreach comes from the Babylist Talent Team via @babylist.com email addresses only. We will never ask for payment or personal financial information. If you receive outreach via WhatsApp, Telegram, or a non-Babylist email — it’s not us. Verify open roles at babylist.com/careers.

About Remote

Remote is solving modern organizations’ biggest challenge – navigating global employment compliantly with ease. We make it possible for businesses of all sizes to recruit, pay, and manage international teams. With our core values at heart and future focused work culture, our team works tirelessly on ambitious problems, asynchronously, around the world. You can find Remoters working from 6 different continents (Antarctica left to go!) and all of our positions are fully remote.

With Innovation as one of the core values, we have built Automation and AI capabilities into the requirements for every role.

We encourage every member of the Remote team to bring their talents, experiences and culture to the table to help us build the best-in-class HR platform.

If you are energetic, curious, motivated and ambitious, be part of our world. Apply now and define the future of work!

What this job can offer you

This is an exciting time to join Remote and make a personal difference in the global employment space as a Global Payroll Country (or Regional) Lead , joining our Implementation team.

What you bring

• Extensive payroll experience in a client payroll environment.
• Expert legislative knowledge in the relevant Country.
• Payroll implementation experience .
• Strong communication skills for explaining payroll processes and issues to customers and other stakeholders.
• Deep knowledge in using local payroll tools and software tools like SAP, Excel / Google Sheet.
• An analytical mindset with great problem-solving abilities.
• Ability to adapt to a fast-paced, international work environment with a passion for making an impact.
• Experience in accounting/reconciliations.
• Is a productivity geek and will constantly think of ways to improve and speed up their work.
• You understand the need and ideal to work largely asynchronously.
• Writes and speaks fluent English
• It’s not required to have experience working remotely, but considered a plus

Key Responsibilities

• Act as a true subject matter expert for the specified country / region
• Attend Sales calls as the Country Payroll Lead
• Participate in Sales hand-over, Lead client hand-over and client kick-off calls
• Lead the planning, execution, and monitoring of global payroll implementation projects, ensuring timely delivery
• Lead the process from inception through to Parallel runs and the first month of ‘Live’ payroll before handing over to Payroll Operations
• Ensure that there is a record of all decisions that were taken throughout the implementation process and ensure Payroll Operations have full visibility including any Standard Operating Procedures that they will require to fulfil ‘Business As Usual’
• Develop and maintain detailed project plans & timelines.
• Serve as the primary point of contact for the team for all stakeholders involved in the implementation process, including internal teams & customers.
• Develop and implement standardised payroll processes, project plans and procedures to ensure consistency and efficiency.
• Provide ongoing support during and after the implementation to resolve any issues or challenges.
• Support the wider implementation team (including Payroll Generalist) and ops team.
• Have a focus on KPIs and SLAs.
• Skilled in implementing and improving processes.
• Ability to mentor, support and lead our Payroll Generalists who will be working alongside you.
• Working with internal teams to improve our platform, completing UAT testing through to shipping. Ensuring all changes are documented

Practicals

• You’ll report to: Manager, Payroll Operations
• Team: Global Payroll Operations
• Location: Anywhere in the World
• Start date: As soon as possible

Application process

1. (async) Profile review
2. Interview with recruiter
3. Interview with team member(s)
4. Interview with future manager
5. Bar raiser
6. (async) Offer
7. Prior employment verification check

#LI-DNP

Remote’s Total Rewards philosophy is to ensure fair, unbiased compensation and fair equity pay along with competitive benefits in all locations in which we operate. We do not agree to or encourage cheap-labor practices and therefore we ensure to pay above in-location rates. We hope to inspire other companies to support global talent-hiring and bring local wealth to developing countries.

At first glance our salary bands seem quite wide - here is some context. At Remote we have international operations and a globally distributed workforce.  We use geo ranges to consider geographic pay differentials as part of our global compensation strategy to remain competitive in various markets while we hiring globally.

Our salary ranges are determined by role, level and location, and our job titles may span more than one career level. The actual base pay for the successful candidate in this role is dependent upon many factors such as location, transferable or job-related skills, work experience, relevant training, business needs, and market demands. The base salary range may be subject to change.

At Remote, we foster internal mobility as a key element of our culture of employee growth and development, supported by a compensation philosophy that guarantees pay equity and fairness. Therefore, all compensation changes associated with an internal move will be reviewed by the Total Rewards & People Enablement team on a case by case basis.

The annual salary range for this full-time position is

£62,050—£69,800 GBP

Benefits

Our full benefits & perks are explained in our handbook at remote.com/r/benefits. As a global company, each country works differently, but some benefits/perks are for all Remoters:

• work from anywhere
• flexible paid time off
• flexible working hours (we are async)
• 16 weeks paid parental leave
• mental health support services
• stock options
• learning budget
• home office budget & IT equipment
• budget for local in-person social events or co-working spaces

How you’ll plan your day (and life)

We work async at Remote which means you can plan your schedule around your life (and not around meetings). Read more at remote.com/async.

You will be empowered to take ownership and be proactive. When in doubt you will default to action instead of waiting. Your life-work balance is important and you will be encouraged to put yourself and your family first, and fit work around your needs.

If that sounds like something you want, apply now!

How to apply

1. Please fill out the form below and upload your CV with a PDF format.
2. We kindly ask you to submit your application and CV in English, as this is the standardised language we use here at Remote.
3. If you don’t have an up to date CV but you are still interested in talking to us, please feel free to add a copy of your LinkedIn profile instead.

Not only do we encourage folks from all ethnic groups, genders, sexuality, age, abilities, disability status and any other under-represented group to apply, but we prioritize a sense of belonging. We have 4 ERGs (Women, Disability, Queer, Minorities in Tech) who meet regularly with the People team. During your interviews and beyond, we ask & encourage anybody who needs an accommodation to request one from their recruiter.

We will ask you to voluntarily tell us your pronouns at interview stage, and you will have the option to answer our anonymous demographic questionnaire when you apply below. As an equal employment opportunity employer it’s important to us that our workforce reflects people of all backgrounds, identities, and experiences and this data will help us to stay accountable. We thank you for providing this data, if you chose to.

At Remote, we embrace AI as a valuable tool while prioritizing human creativity and authenticity. We look forward to meeting candidates who balance innovation with genuine expertise and experience. To learn more about Remote’s AI guidelines check see here.

Please note we accept applications on an ongoing basis.

About Tailscale

Tailscale is building the new Internet by delivering software that makes it easy to securely interconnect people and their devices, no matter where they are. From hobbyists to multinational corporations, teams of every size use Tailscale each day to protect their networks, share access to internal tools, and more. We’re building a future for the Internet that’s easy, sensible, and safe, like it used to be. Founded in 2019 and fully distributed, we’re backed by Accel, CRV, Insight, Heavybit, and Uncork Capital.

Job Description

The Business Operations & Strategy team is Tailscale’s embedded operator for the most significant cross-functional problems that don’t have a natural owner, or that are critical to the long-term success of Tailscale – we diagnose, we implement, and we hand off durable solutions so the company doesn’t have to solve the same problem twice.

We’re looking for someone both highly competent and highly curious – the kind of person who isn’t satisfied with “good enough,” and who won’t leave a known problem unfixed. We’re a small, high-leverage team working at the intersection of commercial strategy, operational infrastructure, and company-wide execution.

The scope of this role reflects that mandate: things like commercial strategy, international expansion, improving business systems, pricing architecture — work that’s critical enough that someone has to own getting it across the finish line. If you thrive on ambiguity, care deeply about getting things done, and want to see a direct line between your work and the company’s trajectory, please apply. This position reports to the Senior Manager of Business Operations & Strategy.

Key Responsibilities

While projects can vary as the company evolves, below are a few examples of projects the Business Operations & Strategy team is working on or has worked on in the past:

• Reshaping our pricing and packaging strategy
• Expanding the company to APAC through Singapore
• Scoping and sizing new commercial opportunities
• Driving cross-company AI adoption initiatives
• Performing deep-dive data analysis to identify opportunities and mitigate challenges
• Partnering with RevOps to mature our GTM infrastructure
• Reducing rework and duplication in our business systems

What We Are Looking For

• 4+ years of experience in business or strategy operations, strategy consulting, investment banking, venture capital, or a similarly analytical and execution-oriented role at a high-growth tech company
• Demonstrated ability to own complex, cross-functional projects from diagnosis through to completion (not just analysis and recommendations)
• Strong quantitative skills; comfortable doing your own data analysis without needing a dedicated analyst
• Familiarity with SaaS business models, GTM systems, and how a B2B company generates and retains revenue
• Clear, concise written communication — much of the cross-functional work happens async and in writing
• High tolerance for ambiguity, paired with the judgment to know when to move and when to ask
• Intellectual curiosity and a low tolerance for leaving known problems unaddressed

Nice to Have

• Actual first-hand experience using Tailscale — it only takes a few minutes to set up and will greatly strengthen your application!
• Experience at a PLG company and/or first-hand experience with popular PLG projects — we sell to developers, and understanding how they discover and adopt tools matters
• Experience at a Series C or similarly-sized tech company (200-500 employees)
• Experience with Salesforce, Snowflake, Looker, Hex, or similar GTM and analytics tooling
• Comfort with AI-assisted workflows and an instinct for where automation creates real leverage versus noise
• Experience at a company that has gone through a pricing transition, international expansion, or similar structural growth milestone

As a company, we strive to maintain fair and equitable compensation practices within our team across all roles and all levels. Tailscale’s compensation package includes base salary, equity, and comprehensive benefits. The salary range displayed on each job posting represents the target range for a new hire’s base salary. Individual offers may vary based on experience and skill set.

US Pay Range

$124,000—$180,000 USD

Frequently cited statistics show that people who identify with historically marginalized groups are likely to apply to jobs only if they meet 100% of the qualifications. We encourage you to help us break that statistic!

What We Offer

• An inclusive, flexible environment where you can be your authentic self. We recognize the impact of diverse voices and backgrounds on the growth of our people, product, and company. And that flexibility in how and when you work empowers our team to integrate work and life.
• A competitive total compensation package. This includes a base salary, an equity incentive plan and variable commission (for quota-based roles).
• Comprehensive group benefits with no waiting period. Take advantage of coverage for health, vision, dental, and more for you and your family!
• Remote first company—most of our teams work fully remotely. Enjoy a change of scenery wherever you can get wifi, participate in virtual and in-person social events, and leverage our corporate co-working program to visit WeWork (or other similar spaces near you). Some roles require in-office collaboration depending on team needs, which will be clearly noted in the job description.
• Connect with other Tailscalars IRL. Attend our annual company retreat, participate in team off-sites, and collaborate in person with teammates across Canada, the United States, and the United Kingdom. We support intentional in-person connection through team travel and distributed collaboration.
• Support for your personal and professional development. Grow your career thoughtfully with $1500 USD annually for professional development, or take advantage of mentorship, coaching, and internal promotion opportunities.
• Paid time off and a healthy work-life integration. Our flexible, paid time off program supports you for any situation life throws your way, whether moving homes or travelling the world!
• A build-your-own home office setup. You choose your own company-owned laptop (Mac or PC), receive a monthly home internet reimbursement, and $1000 USD to customize your workstation to make it your own.
• Generous parental leave program from your first day. We care about your life outside of work and encourage new parents to take advantage of parental leave top-ups for up to 26 weeks.

Tailscale is committed to providing an accessible and inclusive hiring process. If you require an accommodation at any stage of the recruitment process or related to any aspect of this role, please contact your recruiter.

Our hiring process uses AI-assisted tools to help screen and assess candidates. All hiring decisions are made by people.

Please be aware that legitimate emails from Tailscale’s talent team will only originate from @tailscale.com, @greenhouse.io, and @interviews.modernloop.io email addresses. For more information about protecting yourself from impersonators and scams, please visit https://tailscale.com/scam-awareness.

About Tailscale

Tailscale is building the new Internet by delivering software that makes it easy to securely interconnect people and their devices, no matter where they are. From hobbyists to multinational corporations, teams of every size use Tailscale each day to protect their networks, share access to internal tools, and more. We’re building a future for the Internet that’s easy, sensible, and safe, like it used to be. Founded in 2019 and fully distributed, we’re backed by Accel, CRV, Insight, Heavybit, and Uncork Capital.

Job Description

The Business Operations & Strategy team is Tailscale’s embedded operator for the most significant cross-functional problems that don’t have a natural owner, or that are critical to the long-term success of Tailscale – we diagnose, we implement, and we hand off durable solutions so the company doesn’t have to solve the same problem twice.

We’re looking for someone both highly competent and highly curious – the kind of person who isn’t satisfied with “good enough,” and who won’t leave a known problem unfixed. We’re a small, high-leverage team working at the intersection of commercial strategy, operational infrastructure, and company-wide execution.

The scope of this role reflects that mandate: things like commercial strategy, international expansion, improving business systems, pricing architecture — work that’s critical enough that someone has to own getting it across the finish line. If you thrive on ambiguity, care deeply about getting things done, and want to see a direct line between your work and the company’s trajectory, please apply. This position reports to the Senior Manager of Business Operations & Strategy.

Key Responsibilities

While projects can vary as the company evolves, below are a few examples of projects the Business Operations & Strategy team is working on or has worked on in the past:

• Reshaping our pricing and packaging strategy
• Expanding the company to APAC through Singapore
• Scoping and sizing new commercial opportunities
• Driving cross-company AI adoption initiatives
• Performing deep-dive data analysis to identify opportunities and mitigate challenges
• Partnering with RevOps to mature our GTM infrastructure
• Reducing rework and duplication in our business systems

What We Are Looking For

• 4+ years of experience in business or strategy operations, strategy consulting, investment banking, venture capital, or a similarly analytical and execution-oriented role at a high-growth tech company
• Demonstrated ability to own complex, cross-functional projects from diagnosis through to completion (not just analysis and recommendations)
• Strong quantitative skills; comfortable doing your own data analysis without needing a dedicated analyst
• Familiarity with SaaS business models, GTM systems, and how a B2B company generates and retains revenue
• Clear, concise written communication — much of the cross-functional work happens async and in writing
• High tolerance for ambiguity, paired with the judgment to know when to move and when to ask
• Intellectual curiosity and a low tolerance for leaving known problems unaddressed

Nice to Have

• Actual first-hand experience using Tailscale — it only takes a few minutes to set up and will greatly strengthen your application!
• Experience at a PLG company and/or first-hand experience with popular PLG projects — we sell to developers, and understanding how they discover and adopt tools matters
• Experience at a Series C or similarly-sized tech company (200-500 employees)
• Experience with Salesforce, Snowflake, Looker, Hex, or similar GTM and analytics tooling
• Comfort with AI-assisted workflows and an instinct for where automation creates real leverage versus noise
• Experience at a company that has gone through a pricing transition, international expansion, or similar structural growth milestone

As a company, we strive to maintain fair and equitable compensation practices within our team across all roles and all levels. Tailscale’s compensation package includes base salary, equity, and comprehensive benefits. The salary range displayed on each job posting represents the target range for a new hire’s base salary. Individual offers may vary based on experience and skill set.

CAN Pay Range

$166,160—$241,200 CAD

Frequently cited statistics show that people who identify with historically marginalized groups are likely to apply to jobs only if they meet 100% of the qualifications. We encourage you to help us break that statistic!

What We Offer

• An inclusive, flexible environment where you can be your authentic self. We recognize the impact of diverse voices and backgrounds on the growth of our people, product, and company. And that flexibility in how and when you work empowers our team to integrate work and life.
• A competitive total compensation package. This includes a base salary, an equity incentive plan and variable commission (for quota-based roles).
• Comprehensive group benefits with no waiting period. Take advantage of coverage for health, vision, dental, and more for you and your family!
• Remote first company—most of our teams work fully remotely. Enjoy a change of scenery wherever you can get wifi, participate in virtual and in-person social events, and leverage our corporate co-working program to visit WeWork (or other similar spaces near you). Some roles require in-office collaboration depending on team needs, which will be clearly noted in the job description.
• Connect with other Tailscalars IRL. Attend our annual company retreat, participate in team off-sites, and collaborate in person with teammates across Canada, the United States, and the United Kingdom. We support intentional in-person connection through team travel and distributed collaboration.
• Support for your personal and professional development. Grow your career thoughtfully with $1500 USD annually for professional development, or take advantage of mentorship, coaching, and internal promotion opportunities.
• Paid time off and a healthy work-life integration. Our flexible, paid time off program supports you for any situation life throws your way, whether moving homes or travelling the world!
• A build-your-own home office setup. You choose your own company-owned laptop (Mac or PC), receive a monthly home internet reimbursement, and $1000 USD to customize your workstation to make it your own.
• Generous parental leave program from your first day. We care about your life outside of work and encourage new parents to take advantage of parental leave top-ups for up to 26 weeks.

Tailscale is committed to providing an accessible and inclusive hiring process. If you require an accommodation at any stage of the recruitment process or related to any aspect of this role, please contact your recruiter.

Our hiring process uses AI-assisted tools to help screen and assess candidates. All hiring decisions are made by people.

Please be aware that legitimate emails from Tailscale’s talent team will only originate from @tailscale.com, @greenhouse.io, and @interviews.modernloop.io email addresses. For more information about protecting yourself from impersonators and scams, please visit https://tailscale.com/scam-awareness.

Who We Are

Babylist is the leading platform for expecting and new families. More than 10 million people shop with Babylist every year, making it the go-to destination for seamless purchasing, guidance, and expert recommendations. As a modern, AI-forward tech company, Babylist has expanded from a universal registry into a full ecosystem — the Babylist Shop, Babylist Health, Babylist Money, NYC and LA showrooms, branded content, and more — generating $750M in revenue in 2025. Building the generational brand in baby, Babylist is reshaping the $235B kids and baby market and helping parents feel confident, connected, and cared for at every step.

Our Ways of Working

Babylist is remote-first with team members across the U.S. and Canada who move fast, think smart, and use AI as part of how they work every day — not as an experiment, as an expectation. We come together twice a year to build the relationships behind the work, and we hire people who are genuinely excited about what’s possible and prove it through how they show up.

What the Role Is

Babylist is looking for a Senior IT Engineer to help strengthen the systems that keep our employees secure, productive, and able to move quickly. This role sits at the intersection of identity, access, endpoint management, and employee experience — with a heavier focus on building and evolving our IAM infrastructure as the company scales.

You’ll own and improve the systems that manage authentication, provisioning, access lifecycle, and endpoint compliance across a primarily macOS, cloud-first environment. That includes deep hands-on work in Okta, partnering across the business, and building the operational foundation that keeps access secure without creating unnecessary friction for employees. You’ll also support endpoint management initiatives across tools like Jamf, Intune to help ensure devices stay healthy, compliant, and easy to manage at scale.

This is a highly collaborative, hands-on role for someone who likes solving operational problems, tightening systems, and building infrastructure that quietly makes the entire company work better. If you prefer highly static environments with rigid playbooks already built, this role will feel uncomfortable — a big part of the job is improving systems while operating them.

Who You Are

• 7+ years in IT engineering or systems administration, with a track record of owning identity, access, and endpoint infrastructure in cloud-first environments — and a demonstrated ability to keep secure systems from becoming friction for the people who use them
• Deep experience designing and managing identity lifecycle workflows — provisioning, deprovisioning, access groups, MFA, API integrations, and entitlement management are familiar territory
• Hands-on Okta expertise across the full ecosystem, including Workflows, Device Trust, API Access Management, and SSO integrations across SaaS platforms
• Experience working with HRIS as a source of truth for identity — using employee data to drive provisioning, deprovisioning, and access lifecycle automation across the organization
• Experience administering Google Workspace at scale — managing users, groups, policies, and integrations across a distributed workforce
• Solid networking fundamentals with hands-on Cisco Meraki experience — you understand how DNS, DHCP, VLANs, firewalls, and VPNs fit together and can troubleshoot connectivity issues without needing someone else to translate
• Proven ability to troubleshoot complex issues independently and serve as a technical resource for the people around you — you stay calm in messy systems and work problems through to resolution
• Genuinely excited about what AI can do within IT — and already getting your hands on it. You’re looking for ways to automate repetitive ops tasks, streamline access workflows, and bring smarter solutions to identity and device management. At Babylist, every team uses AI daily and we’re looking for people who push it forward, not just follow it.

Nice to Have

• Okta Certified Administrator and/or advanced Jamf certifications

How You Will Make An Impact

• Own and evolve identity infrastructure — authentication policies, lifecycle management, and access governance across the company
• Manage provisioning, entitlement reviews, service accounts, and role-based permissions across business-critical systems
• Maintain and improve device management across a primarily macOS fleet, ensuring devices stay compliant, healthy, and easy to support at scale
• Strengthen MFA, device trust, and endpoint security controls while keeping employee workflows usable
• Partner with Security, IT, and business systems teams to integrate identity and endpoint tooling across SaaS applications and cloud platforms — including network infrastructure and Cisco Meraki administration across office and remote environments
• Support audits, access reviews, and system assessments to ensure alignment with security standards and operational policies
• Build scalable documentation, runbooks, and operational practices that make systems easier to support as the company grows
• Serve as a technical escalation point for the broader IT team — jumping in on complex issues, driving root-cause improvements, and actively investing in the growth and development of the people around you. And yes, that includes jumping into the helpdesk queue when the team needs it.

About Compensation

We use a market-based approach to compensation. The starting salary range for this role is:

US: $142,000-$177,000

CAD: 146,000-182,000

Your starting salary will be based on your location, experience, and qualifications, with increases over time tied to performance, role growth, and internal pay equity.

Why You Will Love Working At Babylist

Our Culture

• We work with focus and intention, then step away to recharge
• We believe in exceptional management and invest in tools and opportunities to connect with colleagues
• We build products that positively impact millions of people’s lives
• AI is intentionally embedded in how we work, create, and scale—supporting innovation and impact

Growth & Development

• Competitive pay and meaningful opportunities for career advancement
• We believe technology and data can solve hard problems
• We’re committed to career progression and performance-based advancement

Compensation & Benefits

• Competitive salary with equity and bonus opportunities
• Company-paid medical, dental, and vision insurance
• Retirement savings plan with company matching and flexible spending accounts
• Generous paid parental leave and PTO
• Remote work stipend to set up your office
• Perks for physical, mental, and emotional health, parenting, childcare, and financial planning

Important Notices

Recorded Interviews. Babylist uses an interview recording tool to record and transcribe interviews for evaluation purposes in accordance with applicable privacy laws. By participating in an interview, you consent to this recording and transcription.

Interview Integrity. AI is part of how we work at Babylist — we expect you to use it too. Your application and interviews should still reflect you and your own thinking. We’ll tell you when AI is encouraged. Misrepresentation at any stage may result in removal from consideration for this and future roles.

Connections at Babylist. If you have a family member or close personal relationship with a current Babylist employee, please let your recruiter know. This helps us keep our process fair and transparent for everyone.

Protect Yourself from Scams. All official outreach comes from the Babylist Talent Team via @babylist.com email addresses only. We will never ask for payment or personal financial information. If you receive outreach via WhatsApp, Telegram, or a non-Babylist email — it’s not us. Verify open roles at babylist.com/careers.

Headquarters: Chicago

Administrative Assistant

Remote | Stone & Tile Industry

Our growing stone and tile company is seeking a professional, organized, and detail-oriented Administrative Assistant to support daily operations, estimating coordination, and customer communications. This remote position plays an important role in assisting our team with vendor coordination, proposal preparation, scheduling updates, and project follow-up.

We are looking for a motivated individual who can work independently, communicate professionally, and thrive in a fast-paced construction-related environment.

Key Responsibilities

* Communicate with stone and tile vendors, manufacturers, and suppliers to obtain material pricing for project estimates and quotations
* Prepare professional proposals, transmittals, cover sheets, warranty letters, and related customer documentation
* Maintain and update project schedules and tracking reports using Microsoft Excel, Word, and other office software
* Send follow-up correspondence regarding previously quoted projects and ongoing customer inquiries
* Manage and organize company email communications in a professional and timely manner
* Provide administrative support to estimating, sales, and project management teams as needed
* Maintain accurate digital records and assist with document organization

 Qualifications

* Previous administrative assistant or office coordination experience preferred
* Strong written and verbal communication skills
* Proficiency in Microsoft Office Suite, particularly Excel and Word
* Ability to prioritize tasks, meet deadlines, and manage multiple assignments simultaneously
* Self-motivated with the ability to work independently in a remote environment
* Excellent organizational skills and attention to detail
* Experience in the construction, stone, tile, or building materials industry is a plus

 What We Offer

* Remote work opportunity
* Company email account provided
* Weekly compensation
* Professional growth opportunities within a growing company
* Supportive and team-oriented work environment

Position Type

* Full-Time or Part-Time
* Remote

We are seeking a dependable professional who values organization, communication, and customer service excellence while contributing to the continued growth of our company.

To apply: https://weworkremotely.com/remote-jobs/stone-tile-administrative-assistant

Posted 10:20:28 PM. Zirtual is a work-life balanced company that provides clients with experienced, highly skilled…See this and similar jobs on LinkedIn.

Role Description This is a full-time, remote position for a Chief Operating Officer (COO). The COO…See this and similar jobs on LinkedIn.

We are seeking an Entry-Level Administrative Assistant to support our remote operations by handling essential administrative tasks and maintaining organized systems. This role is ideal for individuals who are detail-oriented, reliable, and enjoy working with structured processes in a digital environment.

In this position, you will assist with data management, task coordination, and general administrative support to ensure daily operations run smoothly. Your ability to stay organized, follow instructions, and manage routine tasks accurately will contribute to overall team efficiency and workflow consistency.

 

What You’ll Be Doing:

• Perform data entry and maintain accurate records across internal systems
• Update spreadsheets, trackers, and documentation regularly
• Organize digital files and ensure information is easy to access
• Assist with scheduling, task coordination, and administrative workflows
• Monitor and follow up on assigned tasks to ensure completion
• Support internal teams by maintaining structured and up-to-date information
• Identify and flag missing or inconsistent data for correction
• Maintain clear and professional written communication

 

What We’re Looking For:

• Strong attention to detail and accuracy
• Good organizational and time management skills
• Ability to follow instructions and structured workflows
• Basic familiarity with tools like Google Sheets or Microsoft Excel
• Clear written communication skills
• Ability to manage repetitive tasks with consistency
• Self-motivated and able to work independently in a remote environment
• No prior experience required — training will be provided

 

Tools & Work Environment:

• Spreadsheets (Google Sheets / Excel)
• Internal tracking and documentation systems
• Email and communication platforms
• Remote collaboration tools (chat and video calls)

 

Benefits:

• Competitive entry-level compensation
• Flexible remote working schedule
• Structured onboarding and training support
• Opportunities for career growth in administration and operations
• Performance-based incentives
• Supportive and collaborative remote team environment
• Access to learning resources and skill development tools

 

Why Join?

This role offers a strong foundation in administrative support and digital operations. You will gain practical experience in data management, task coordination, and workflow organization—skills that are highly transferable across various career paths.

 

Keywords:

Administrative assistant • Entry-level • Remote role • Data entry • Office support • Task coordination • Digital organization • Spreadsheet skills • Work from home • Career development

 

 

Role DescriptionThis is a full-time remote role for an Administrative Assistant at a growing…

📍 Remote | PST Time Zone

🕘 Full-Time

We are looking for a reliable, organized, and proactive Remote Office Assistant to help support daily business operations and communication tasks.

This role is perfect for someone who is detail-oriented, responsible, and comfortable handling a variety of administrative, communication, and coordination duties in a fast-paced remote environment.

Responsibilities:

• Handle email correspondence and client communication
• Assist with invoices, payments, and basic administrative tracking
• Support the team with daily office and operational tasks
• Coordinate schedules, follow-ups, and reminders
• Assist with various personal and business-related tasks when needed
• Maintain organized records and documentation
• Communicate with vendors, clients, and internal team members professionally
  
  

Requirements:

• Fluent English and Russian language skills (written and spoken)
• Ability to work during PST business hours
• Strong communication and organizational skills
• High attention to detail and ability to multitask
• Responsible, proactive, and reliable personality
• Comfortable working remotely and independently
• Previous administrative or office assistant experience is a plus
  
  

What We Offer:

• Fully remote position
• Friendly and supportive team environment
• Stable long-term opportunity
• Opportunity to grow within the company
• Dynamic and international work environment
  
  

If you are organized, communicative, and enjoy helping things run smoothly, we would love to hear from you!

★ PLEASE SUBMIT YOUR CV IN ENGLISH ★ Supply Chain and Compliance Coordinator Location: Remote Employment Type: Full-TimeCompensation: $2,500 USD/month About the Role We are seeking a highly organized and detail-oriented Purchasing, Logistics & Compliance Coordinator to support international purchasing operations, import logistics, supplier coordination, food safety compliance, and cross-functional operational processes.

Are you interested in being part of an innovative team that supports Westinghouse’s mission to provide clean energy solutions?

★ PLEASE SUBMIT YOUR CV IN ENGLISH ★Location: Remote - Argentina Employment Type: Full-Time Schedule: Monday – Friday | 11:00 AM – 8:00 PM EST Compensation: $3,000 – $3,500 USD/month About the RoleWe are seeking a highly detail-oriented and proactive Finance & Operations Manager to oversee financial operations, payroll coordination, vendor management, shipment auditing, and operational processing in a fast-paced logistics environment.

★ PLEASE SUBMIT YOUR CV IN ENGLISH ★Location: Remote - Peru Employment Type: Full-Time Schedule: Monday – Friday | 11:00 AM – 8:00 PM EST Compensation: $3,000 – $3,500 USD/month About the RoleWe are seeking a highly detail-oriented and proactive Finance & Operations Manager to oversee financial operations, payroll coordination, vendor management, shipment auditing, and operational processing in a fast-paced logistics environment.

About UltaHost

Ultahost is global web hosting company with a fully remote team. We’re expanding our infrastructure and preparing to launch a new suite of cloud hosting products for customers worldwide.

Job Overview

We are looking for a visionary and results-driven Chief Operating Officer (COO) to lead and scale our global operations. This role will be responsible for overseeing the company’s day-to-day operations, improving organizational efficiency, and transforming strategic goals into operational excellence. If you have strong leadership capabilities, experience in high-growth technology environments, and a passion for building scalable operational structures, we would love to hear from you.

Key Responsibilities

• Lead and optimize the company’s daily operations
• Ensure effective cross-functional collaboration across departments
• Define, monitor, and report operational KPIs and performance metrics
• Translate company strategy into actionable operational plans
• Drive organizational growth and operational scalability
• Work closely with HR, Customer Experience, Technical Operations, and Finance teams
• Lead process improvement and automation initiatives
• Partner with executive leadership to achieve business objectives
• Build and maintain a high-performance operational culture
  
  

Qualifications

• Bachelor’s degree in Business Administration, Engineering, or a related field
• Proven experience as a COO, Operations Director, or similar executive leadership role
• Experience in technology, hosting, SaaS, or internet services industries is highly preferred
• Strong leadership and people management skills
• Strategic thinker with hands-on operational execution capabilities
• Data-driven decision-making mindset
• Excellent communication skills in English
• Minimum 4+ years of executive-level experience in the cloud computing, SaaS, hosting, infrastructure, or related technology industries
• Strong understanding of operational dynamics within high-availability digital service environments
• Experience managing scalable operations in fast-growing technology companies is highly preferred
  
  

What We Offer

• Leadership opportunity in a rapidly growing global technology company
• Flexible working model
• Competitive salary and performance-based bonuses
• Opportunity to work with international teams
• Long-term career growth and development opportunities
• Dynamic, innovative, and fast-paced work culture

Fictiv Exists to Enable Hardware Innovators to Build Better Products, Faster

Fictiv exists
to help product innovators create.

Fictiv is a global manufacturing and supply chain company that enables organizations to scale globally across Fictiv’s four global manufacturing centers in India, Mexico, China, and the U.S.. Companies use Fictiv to access high-quality production, optimize supply chain logistics, and mitigate supply chain risk—ensuring they can move from prototype to full-scale manufacturing with speed and confidence. To date, Fictiv has delivered more than 35 million commercial and prototype parts for industries such as aerospace, robotics, automotive, climate tech, and more, helping them innovate faster, free up precious resources, and drive profitable growth.

What’s in it for you?

Opportunity To Unlock Your Creativity

Think of all the times you were held back from trying new ideas because you were boxed in by bureaucratic legacy processes or old school tactics. Having a growth mindset is deeply ingrained into our company culture since day 1 so Fictiv is an environment where you have the creative liberty and support of the team to try big bold ideas to achieve our sales and customer goals.

Opportunity To Grow Your Career

There are plenty of sales jobs out there. The question is whether any of them will help you grow in your career? Will you be challenged by teammates to achieve your potential? Or are they roles that will ask you to do more of what you’ve already mastered. At Fictiv, you’ll be surrounded by supportive teammates who will push you to be your best through their curiosity and passion.

What You’ll Be Doing

At Fictiv, we’re building a company that is developing an operating system for sourcing custom mechanical parts. We already enjoy manufacturing and delivering highly complex, high quality parts for our Fortune 500 customers who are building the future with products like autonomous electric vehicles, surgical systems, and industrial robots. As we scale our business, we are looking to expand our growth within India.

Your role as GCC-QC Inspector will be to remotely inspect parts provided by our manufacturing partners located in the Americas. At Fictiv, we believe in creating the world’s premier platform for hardware manufacturing, and your dedication to operational excellence will help us make that happen.

In this role, you’ll use your excellent attention to detail to inspect and release daily shipments to meet our customer’s delivery and quality expectations. Throughout the day, you’ll focus on job availability and our priorities, to ensure orders are on track to ship on time with zero defects.

Areas of Responsibility -

• Remote inspection Review part photographs, inspection reports(FAIR), and other documentation uploaded by Fictiv’s US manufacturing partners
• Part release Release all conforming parts by completing transactions in Fictiv’s ERP system, allowing Logistics to release shipping information to the manufacturing partners
• Reviews and verifies Material Test Certificates (MTCs) and other compliance documents against ASM, ASTM, SAE/AMS, and ISO standards, customer-specified requirements, and contractual specifications before authorising part release.
• Coordinates between manufacturing partners, customer, and internal teams to resolve non-conformances or clarify requirements before part release.
• Part rejection Provide clear and timely information to manufacturing partners about the reason(s) for rejection. Reviewing resubmitted parts
• Nonconformance reporting Entering nonconformance information into Fictiv’s proprietary Workbench system, so that improvement actions will be driven through our corrective action reporting process
• Supporting Fictiv’s industry-leading on-time, in-full (OTDIF) performance You will play a critical part in maintaining Fictiv’s performance by ensuring parts are released on time, even when manufacturing partners upload the parts within a short time of the shipping cutoff time, and making sure that no escaping defects reach the customer. There are no partial credits - we have to do both!
• Continual improvement Collaborate with colleagues in India and the US on improving business processes to increase efficiency and effectivity
• Other tasks assigned by the Quality Manager or Lead

A minimum of 5 years manufacturing quality control experience

A minimum of 3 years working US business hours

Experienced with 3D printed, CNC machined, injection molded, and sheet metal fabricated parts, including finishes

Good visual acuity (will be required to pass regular eye examinations)

Good English reading and writing skills, cross-culture communication skill

Self-starter, manages time efficiently, able to complete work in a timely manner without active supervision

Excited about the potential of remote inspection vs. hands-on inspection

Passionate about continuously improving and learning

About Fictiv

Fictiv is transforming how the next rockets, self-driving cars, and life-saving robots are designed, developed, and delivered to customers around the world. People who succeed at Fictiv are talented, creative, and driven to achieve professional excellence and support our vision to help product innovators create.

We’re actively seeking teammates who:

• Bring diverse perspectives and experience to our culture and company.
• Excel at being part of a strong, empathetic team.
• Thrive in an environment emphasizing respect, honesty, collaboration, and growth.
• Have an ‘always learning’ mindset that celebrates learning, not just wins.
• Help us continue to build a world-class organization that values the contributions of all of our teammates

We encourage applications from members of underrepresented groups, including but not limited to women, members of the LGBTQ community, people of color, people with disabilities, and veterans.